Help Topic: Timesheets

Q. How Do I Pay Salary Wages?

To make wage payments to practitioners or staff that are hourly salary or annual salary, do the following:

  1. ensure the employee has their salary rate set;
  2. if the rate is not set, set it!
  3. make sure the hours the employee worked is on the timesheet calendar
    • access the calendar from: EMPLOYEES > TIMESHEETS
    • click on Practitioner Timesheets or Staff Timesheets
  4. Add a timesheet the same way you would add a session
    • click on the gray area for the day or the Add Timesheet button
    • fill out the form information and submit
    • confirm the timsheet by navigating back to the timesheet calendar and click Save or Save All
  5. Admins  link: record a payment, Staff link: record a payment for the employee
    • select their user type and name from the dropdown options
    • provide a date range for the payment interval
    • click on the submit button
    • if there are timesheets, you will see them listed.  If the circle to the right is orange, you still need to confirm the timesheet.  If the circle is green, you can proceed to the next step
  6. click the Record Payment button
  7. review the deduction options, make a note if necessary, and when you are ready, click on the submit button
  8. now the salary practitioner or staff user will have a payment recorded to them.  You can review payments to salary users by navigating to Admins link: Payment History, Staff link:Payment History

This process allows you to record payments to salary wage earners.  If you want to make a payment to hourly wage earners, click on the Wages option from the help dropdown options.

Remember, this will record a wage payment to your employees.  You still need to arrange to actually pay your employees.  This software doesn't automate the transfer of funds from you to your employees.

Q. Who Are Timesheets For?

Timesheets are for those practitioners and staff that are paid a salary.

It's very important to realize there are two ways practitioners can be paid.  Practitioners are usually paid based on the number of hours they accumulate on the calendar, but you can choose to pay practitioners an hourly salary or an annual salary.

If you choose to pay a practitioner a salary rate, they do not accumulate hours and wages based on saved or missed sessions, instead, they are paid based on timesheets.

All staff are paid a salary and do not accumulate hours from sessions.

Only the Enterprise plan provides the salary option.  If you do not have any salary earners, you don't need to use timesheets.