When you create a manual invoice and select, PAID as its status, you'll be asked if you want to record a payment. This will create a payment record in the amount of the total invoice value. After creating the invoice, go to: ACCOUNTING > ACCOUNT METHODS > Payments to view the newly added payment. A note is added referencing the invoice number the payment was created from.
The option to record a payment will only be available if PAID status is selected. Unpaid and void invoices will not generate a payment record. Overall, this option was added to reduce the steps required when generating a manual client invoice. As always, automated invoicing and client-initiated, invoice payments will still record a payment.
Bizstim uses the invoicing feature as a means to provide receipts and act as a call to action for revenue collection. Invoices are NOT directly connected to a client's balance in any way.
A use case example of this option is as follows: you use a 3rd party payment processor and your client makes a payment then wants an itemized receipt for the purchase (invoice). You manually create the invoice and e-mail it to the client. Next, you have to record the payment so the client's balance is updated. Now, you can choose the RECORD A PAYMENT option and the software does all of that work for you. You're welcome!
If you have any questions, please contact support at mail@bizstim.com.
Sincerely,
The Bizstim Team
