The short answer: TutorCruncher charges a monthly fee plus a share of everything you earn, so your software bill rises every time your business grows. Bizstim charges a flat rate that never looks at your revenue. If you work alone, Bizstim is free. If you run a team taking in more than about $1,000 a month, Bizstim's $39.99 is the cheaper bill, and the gap widens every month you grow. TutorCruncher is the better pick if you need automatic tutor payouts, direct debit or several currencies built in. Prices verified October 2026.
What You Will Actually Pay
Bizstim: flat rate, unlimited people, no share of your revenue. The free Individual plan is one tutor and no staff. TutorCruncher: the cheaper of Pay as you go ($30 a month plus 1% of revenue) and Startup ($80 a month plus 0.65%), worked out the way TutorCruncher's own pricing calculator does it. Card fees are not included. Prices verified October 2026.
TutorCruncher's price has two parts: a monthly base fee, plus a percentage of your revenue. Their own pricing calculator asks one question, and it isn't how many tutors you have. It's how much you earn.
Bizstim charges a flat $39.99 a month for unlimited tutors and unlimited staff, and takes no share of what you earn. Your best month costs the same as your quietest one.
The tipping point is about $1,000 a month in revenue. Below that, TutorCruncher's $30 plan costs less than Bizstim's Small Business plan, unless you work alone, where Bizstim is free and TutorCruncher is not. A tutoring company billing under $1,000 a month is a very small company, so that window is narrow.
Above $1,000 a month, Bizstim is cheaper every month, and the gap grows with your revenue. Our Enterprise plan is $79.99 a month, still flat, and adds records management, advanced HR and payroll, product sales, API access and priority feature development. TutorCruncher passes $79.99 at $5,000 a month in revenue.
| Your business | Bizstim | Tutor |
You keep |
|---|---|---|---|
| Solo tutor, $3,000 a month | Free | $60.00/mo | $720/year |
| Solo tutor with a website, $3,000 a month | $9.99/mo | $60.00/mo | $600/year |
| Team, $2,000 a month | $39.99/mo | $50.00/mo | $120/year |
| Team, $5,000 a month | $39.99/mo | $80.00/mo | $480/year |
| Team, $10,000 a month | $39.99/mo | $130.00/mo | $1,080/year |
| Team, $20,000 a month | $39.99/mo | $210.00/mo | $2,040/year |
| Team, $50,000 a month | $39.99/mo | $405.00/mo | $4,380/year |
| Team, $100,000 a month | $39.99/mo | $730.00/mo | $8,280/year |
Bizstim businesses running 2,500 or more sessions a month have a large volume cost of $75 per 2,500-session interval. Below 2,500 sessions a month there is no additional charge. TutorCruncher figures exclude card fees (3.85% on Pay as you go, 3.5% on Startup) and extras such as branches and SMS.
Side by Side
included not offered the better offer the weaker offer about the same
| Bizstim | TutorCruncher | |
|---|---|---|
| Starting price | Free (1 tutor) | $30/month plus 1% of revenue |
| Growing business | $39.99/month flat, unlimited tutors and staff | Base fee plus a share of every month's revenue (1% or 0.65%) |
| Card payments | Your own Stripe account. Bizstim takes nothing. | 3.85% or 3.5%, plus 1.5% on international cards and 2% on Amex and some others |
| Free trial | 21 days full-feature, then a free plan that never expires | 2 weeks |
| Scheduling and reminders | Drag to move, colour-coded by service, conflict warnings | |
| Tutor matching | By skill, location and availability, with a map | By skills, distance and availability |
| Sales pipeline | Lead funnel, quotes, notes and to-dos | |
| Billing and invoicing | Plus billing runs, packages, prepaid balances, Quick Pay links | Per lesson, packages, upfront; subscriptions on Enterprise |
| Payroll | Pay slips from completed sessions; Enterprise adds timesheets and deductions | Automatic tutor payouts through Wise, 0.2% per invoice |
| Parent and student portal | ||
| Built-in study system | Smart Learn included, and you sell the learner upgrades | Lesson reports only |
| Multi-location management | Management Portal, free on top of your plans | $50/month per extra branch |
| Online lessons | Lessonspace and Pencil Spaces create the room for you | Lessonspace, Pencil Spaces and others |
| Website | Website builder: $9.99/mo for one tutor, included on Small Business and Enterprise, with hosting, a blog and your Bizstim data built in | Plugin that adds tutor listings and booking to a website you already have |
| API access | Enterprise, $79.99/month | Enterprise, from $240/month |
| Payments and connections | Stripe, QuickBooks Online, ClickSend, SimpleTexting, EZ Texting | Stripe, GoCardless, Wise, Xero, QuickBooks, Zapier |
| Support | Toll-free US and Canada, free email, free video training, direct from the developer | Free email; phone and training free for 3 months, then $120/month |
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The recent change that sped up loading calendars and setting multiple sessions is freaking amazing.
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I have been using this platform for about 4 years and love it! It has made our operation so much faster and more accurate!
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Chris, you never cease to amaze me.
Where the Two Stop Being Comparable
A study system your students use between sessions, and a revenue stream you keep.
TutorCruncher records lesson reports. Bizstim includes Smart Learn: ten interactive tools, eighty study strategies matched to how a particular student thinks, question banks, practice exams for SAT, ACT, TACHS and others, and progress reports a parent can actually read.
- Included with every Bizstim plan. Your students start on a free tier.
- You set the price of the paid learner subscriptions and keep the revenue.
- TutorCruncher takes a share of what you earn. Smart Learn adds to it.
One view across every location, free on top of your locations' plans.
TutorCruncher adds extra branches to one account at $50 a month each. Bizstim's Management Portal sits above your locations and gives head office an oversight dashboard, per-location analytics, the ability to step into a location's account when they need help, and a full audit trail of who did what.
- A location joins by pasting a code into its own settings. Nothing is linked behind an owner's back.
- Stepping into a location's account needs the manager's permission and that location's consent. Either side can unlink at any time.
- Five locations each taking $20,000 a month pay $199.95 a month on Bizstim, portal included. On TutorCruncher's Startup plan the same network is $930 a month: $730 on its combined revenue plus four extra branches.
You stay on the calendar.
Book a lesson, edit one, or mark it complete without the page changing underneath you. Drag a lesson to move it. Lessons are colour-coded by service so you can read a week at a glance, and your tutors' availability is shaded straight into the grid.
- If you are about to double-book someone, the calendar tells you.
- Tutors cannot create a clash at all, and only an admin or staff member can override one.
- Lessonspace and Pencil Spaces rooms are created and attached to the session for you. Prefer Zoom, Google Meet, Teams or Skype? Add your own link instead.
What Only Bizstim Has
A genuinely free plan.
One tutor, real features, no time limit and no credit card.A price that ignores your revenue.
Flat monthly rate. A record month never raises your bill.Smart Learn.
A built-in study and test-prep system your students use between lessons, and a revenue stream you price and keep.Management Portal.
Multi-location oversight for franchises and growing operations, free on top of your locations' plans.Choose TutorCruncher if...
- You want tutors paid out automatically, or clients paying by direct debit.
- You bill in more than one currency.
- You keep your books in Xero or Sage, or you build workflows in Zapier.
- Review volume matters to your decision. TutorCruncher has been reviewed far more often than we have, and reviewed well.
Choose Bizstim if...
- You work alone. The free plan costs nothing, and it does not expire.
- You expect to grow. Your bill stays flat while your revenue climbs.
- Your students do test prep. Smart Learn is included rather than sold as an add-on.
- You run more than one location, or you intend to.
- You would rather run one platform than stitch several together. Scheduling, billing, payroll, the parent portal, online lesson rooms, a study system and your website all run from one login.
- You want the person who builds the software to answer the phone.
Switching from TutorCruncher?
Two things make moving cheaper than staying where you are.Half price for three months
Buy a subscription during your 21-day trial and you pay half the monthly rate while you get your data across and your team comfortable.
A free month for switching
It stacks with the half-price offer. Terms here. Together that is roughly two and a half months of Bizstim before you pay full price for anything.
We move your students
Send us your client, student and tutor lists as a spreadsheet and we will bring them across. Move one location over first if you would rather test it than commit to it.
We will map your setup out together.